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Applicant Management

Focus on talent

The Applicant Management software for efficient e-recruiting processes

Efficient recruiting processes are important because excellent Applicant Management is a key driver of a company's success. Those who find and attract the right employees secure a decisive competitive advantage. Successful Applicant Management can be achieved through a high level of involvement from line management and team members, from the application to the employment contract.

The Umantis Applicant Management software supports you in your entire recruiting process with a digital, paperless process. This enables candidates to apply to your company within 90 seconds. Your rapid response to applications from top candidates is also ensured with the applicant management system: invite your favorites to an interview with just a few clicks. The software is suitable for all companies with more than 25 job advertisements per year. Whether large companies, medium-sized businesses or the public sector, the recruiting software can be expanded as required with many additional modules from Umantis.

Businesswoman and businessman talking in the office
  • Application within 90 seconds
  • Quick response to top candidates
  • Call invitation with just a few clicks
  • Suitable for ages 25 and up Job advertisements p.a.
  • Built-in multiposting function
  • For medium-sized and large companies

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Easily apply for new positions

  • Entire process covered: from the notification of a vacancy to the employment contract
  • Easily apply for new positions and advertise them quickly
  • Digitally map the job approval process at Applicant Management
  • All vacancies at a glance

With the help of Umantis Applicant Management , you can digitally map the entire recruiting process - from vacancy notification to approval, advertisement and employment contract. This allows you to apply for and advertise new positions quickly and easily. With our solution, this step can also be initiated by managers. The personnel requirement notification is usually followed by the job application in Recruiting. The recruitment process only begins once this has been approved. There is also often a need for additional new employees during the year. In this case, the recruitment process is urgent and the speed of response is even more important. And software that allows you to digitally map the entire job approval process.

Easily advertise attractive job advertisements digitally

  • Coherent candidate experience right from the start
  • Integrated multiposting function with access to approx. 3,500 job portals
  • Google for Jobs Integration
  • Job advertisements and job market can be adapted to your corporate identity

The candidate experience in recruiting starts with the job advertisement. After all, the job search should also be fun. With our advertisements, you can arouse applicants' emotions and interest. For example, personally introduce the team that is currently looking for reinforcements. Or include the exact place of work. All advertisements in Umantis Applicant Management can be individually adapted to your corporate identity. And, of course, they can be freely designed according to your wishes. Decide at the click of a mouse whether the job advertisement only appears on the intranet, on your career page or also externally on other job portals (multiposting). It goes without saying that all job advertisements created with the software meet the requirements of Google for Jobs. In this way, you also ensure optimal positioning in the ranking results.

Multiposting with Umantis Applicant Management

Over 800 job platforms in the DACH region, around 3,500 worldwide - that's your reach with integrated Umantis multiposting. No matter on which and on how many online job boards the job appears, you only have to post the ad once. Find out more about multiposting at Job Marketing .

Active Sourcing – Candidate search made easy

  • Use the add-on to search for candidate profiles
  • A search via different talent platforms (e.g. LinkedIn or Xing)
  • Internal & external candidates in one search
  • Easy-to-use user interface

Getting started with active sourcing is very easy. From the interface, you can access all relevant pools with one click. Decide for yourself which platform you want to work with. Whether LinkedIn, Xing or Indeed – thanks to Umantis Active Sourcing, all platforms can be used on just one interface.

Search multiple talent pools with just one active sourcing tool

You can search any talent pool, whether your own or LinkedIn or Xing, according to different criteria and adapt the selection to your search. All criteria are determined individually by you. In this way, the Active Sourcing software works entirely in the interests of your personnel recruiting and according to your individual requirements. You define your search categories for each vacant position. See at a glance how many suitable candidates there are in the different talent pools. Find top candidates across all available sourcing platforms with just one search query.

Setting search criteria in Umantis Active Sourcing

Even in the default setting, the Umantis Active Sourcing solution provides you with various filter criteria. For example, you can choose what level of education or work experience you expect from your candidates. Put together the search according to your wishes with just a few clicks and find your top candidates. Active sourcing couldn't be easier.

Invite top candidates to an interview in ten minutes

  • Fast response times: Invite top candidates personally within minutes
  • Candidates can apply quickly and easily
  • Applications without prior registration as well as unsolicited applications are easily possible
  • Umantis Applicant Management can be used on different devices

In the battle for the best talent, fast response times are the be-all and end-all. With Umantis Applicant Management software,you can personally invite top candidates to an interview within a few minutes. At the same time, the candidate journey must be as simple and fast as possible. Time-consuming registrations in the recruiting process deter good candidates. Accordingly, the recruiting software makes it very easy to submit an application or unsolicited application without prior registration. The work steps for applicants are significantly reduced and the chances of attracting top talent are greatly increased.

How does it work? When your application is received, you will receive a notification in our e-recruiting software, no matter where you are. Umantis Applicant Management is compatible with all devices and the application can be accessed from anywhere. Using professional e-mail templates, which you can easily supplement with personal comments, you can reply within a few minutes - individually and in a targeted manner.

Collaboration in the Umantis Applicant Tracking System

  • Easy collaboration between HR and line
  • Appointments, documents and assessments of the candidates are centrally available in the software
  • Individual cockpits, dashboards and reports
  • Personal assistants also support the line in software usage

Cooperation between HR & line management is crucial when selecting suitable talent. For this reason, our recruiting software offers everyone involved the optimal cockpit. If the status of a candidate changes, for example, the responsible line manager receives a message immediately and can jump directly to the profile and view all the information. Whether you are in the office or on the move - with Umantis Applicant Management , candidates' appointments, documents and assessments are always centrally available to you.

 

Applicant Cockpit

Here, too, the applicant management portal provides optimal support: In the applicant cockpit , applicants have full transparency about the current status of their application at all times and can keep information and documents up-to-date.

 

The HR Cockpit

The HR cockpit is designed and adaptable to the needs of the HR department. It provides all the important information about the application process. From here, you can initiate all processes and activities. With the help of dashboards, there is absolute transparency, e.g. about applications received, vacancies or upcoming appointments.

The interface can be customized. By means of direct links, it leads directly to frequently used functions. In the HR Cockpit, you will also maintain information, assessments and communication with the candidates. They deposit an assessment for each individual and thus assess the "fit" on the spot.

You can also use the Applicant Management tool to easily compare the candidates with each other. The software offers a particularly clear display for this comparison. This allows you to forward only the really suitable candidates to the specialist department.

 

The Line Cockpit

The line cockpit , on the other hand, is strictly based on the requirements of line managers and is also adaptive. Personal assistants support the line and make collaboration with HR managers easier than ever before. If a suitable application is received in the applicant management system, it can simply be forwarded to the line manager. If a candidate's status changes, the responsible supervisor receives an immediate message. They then have all the information available centrally in the candidate profile.

Whether you are in the office or on the move - with Umantis Applicant Management you always have centralized access to appointments, documents and candidate assessments.

If necessary, other decision-makers can be involved in the process. The line manager returns the appraisal directly to the HR department via the recruiting software and is always informed about the next steps. If necessary, he or she can also contact the applicant directly.

Make appointments quickly and easily

  • Schedule interviews in just a few clicks
  • Scheduling made easy – compare the calendars of the internal interview participants directly in the solution
  • Built-in Outlook plugin facilitates communication via Umantis recruiting software

Once you have received an application from a suitable candidate, you need to arrange an interview as quickly as possible. Coordinating appointments is very simple: the appointment scheduling function gives you an up-to-date overview of the availability of internal interview participants with just one click. This saves you time-consuming coordination processes between the specialist department, HR and the candidates. There is also no need to switch between the Umantis software Applicant Management and your calendar.

The Check availability & make appointments function is also a great time saver. Arrange your interview appointments in the e-recruiting solution. Then send the invitation to the interview directly to the desired candidate. Do you receive the answer or a query by e-mail? Simply transfer the communication to the Applicant Management tool using the standard integrated Outlook plug-in. Your exchange of information is therefore transparent and traceable for all colleagues.

Easily set up video interviews

  • Use this add-on to easily implement video recruiting
  • Invite candidates directly to the live video interview
  • Time-shifted video interviews are also possible
  • Option to submit video applications

A face-to-face interview is not always possible or appropriate. With the Umantis software Applicant Management , you can easily implement video recruiting. Invite candidates to a live video interview directly from the solution. Different time zones prevent this? No problem! The Applicant Management tool also allows time-delayed video interviews. The solution also allows you to submit a video application.

Simple contract design directly in the applicant management system

  • Design contract templates directly in the applicant tracking solution
  • Contract Creation Process
  • Digital mapping of master data sheets
  • Easily initiate the onboarding process

The right candidates have been found. Now all that's missing is the employment contract. Here too, the applicant management system provides you with comprehensive support. For example, you can store contract templates in the system. Job title, salary data, start date, name, address, etc. are automatically transferred from the system to the template and inserted at the click of a mouse. The entire contract creation process takes place within the applicant management system. It is not necessary to switch to another solution. The master data sheet can also be mapped digitally and the data transferred directly to all necessary systems, e.g. payroll accounting, Personnel Development etc.

If the desired candidate is hired, you can initiate onboarding directly via the Umantis software Applicant Management if required. Data is transferred automatically from here, eliminating the need for double data entry. Candidates who have not made it onto the shortlist but are still of interest to your company can now be assigned to a suitable talent pool if they are authorized to do so. Applicants who are not a good fit for your company are informed of your decision with the help of customizable text templates and email automation.

Analyses and evaluations of the application processes

  • Meaningful analyses of process key figures and applicant quality
  • In-depth analysis of the most effective tender channels and applicant sources
  • All information available with just a few clicks
  • Central evaluations of Umantis as decision support

The Umantis software Applicant Management provides you with innovative and meaningful analyses of key process figures, the quality of applicants, the most effective recruitment channels and applicant sources. With just a few clicks, you can find out how many applications you have received for a position, the average time-to-hire and how many applications with which status are currently stored in the system. We also provide you with central evaluations that make your day-to-day work easier and support you in your decisions.

Connecting Talent Relationship Management to the Applicant Tracking System

  • Supporting Recruitment
  • Development of passive talents into applicants
  • Maintain an optimal relationship with all candidates
  • Target group-specific communication

The desired talents are not always available in an active job search or for already known talents. In such situations, a Talent Relationship Management System supports your recruitment beyond classic recruiting. In addition to regular applicants, a TRM solution can also be used to develop passive talents into applicants via a personal talent journey . In this way, you can optimally maintain the relationship with all candidates and communicate with each target group individually. Our partner PeoplePath will be happy to advise you on your requirements.