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Digital
Personal file

All personal data and
documents in a matter of seconds

Get rid of paper!

Are you still lugging around personnel files? Then make it easier, faster and more digital for yourself. And switch from the filing cabinet to eFile. The Umantis module offers your HR an efficient and modern solution for managing all employee information digitally and storing all documents securely in one place. And employees also have predefined access to eFile. This increases the speed, efficiency and transparency of your day-to-day HR work.

  • Central digital filing of employee documents

  • Quick access to HR documents
    for Human Resources, Employees and Supervisors

  • Access anytime, anywhere

  • Increased document retention security

  • Environmentally friendly filing method


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Everything relevant at your fingertips

  • Structured electronic collection of all relevant documents
  • Intelligent and keyworded search
  • Fast and targeted access
  • Seamless Employee History Tracking
  • Huge time saver

Files as far as the eye can see, the number of HR documents that need to be kept safe per employee is enormous. Keeping track of this is a challenge for everyone in charge.

With Umantis' digital personnel file, none of this is an issue. It enables the structured electronic collection of all relevant documents. Be it application documents, personnel master data, contract documents, further education certificates, information on absences, certificates, salary statements and more.

With the completely digitized documentation process, you can access all the information you need within seconds and process it efficiently. The employee history is also immediately available to you seamlessly.

Thanks to the intelligent and keyworded search for documents and people, employees, HR managers and supervisors can find what they are looking for within seconds and with just a few clicks. The time savings are huge.

Data security without ifs and buts

  • Secure and Authorized Access
  • Concurrent, cross-site and mobile access
  • Defining different authorization levels
  • Compliance with data protection and regulatory requirements
  • All changes, accesses, and activities logged

eFile offers secure and authorized access to information. Access can also be simultaneous, cross-location and mobile - a great advantage in times of increasingly flexible working environments.

The Umantis tool can be used to define a wide range of authorization levels. This always ensures that only authorized persons can access certain data. This ensures compliance with data protection guidelines and legal regulations. All changes, accesses and activities in the digital personnel file are also logged. In this way, Umantis' eFile enables maximum traceability of activities taking place.